Applications are open to join our team as an Events Officer.
Job reference: COM2403
We are inviting applications for an Events Officer, to start as soon as notice period allows.
The events programme of the Institute is essential to our public profile. Rooted in the work programmes that the research team are working on, events are opportunities for us to discuss the themes of our work with other experts and senior decision-makers, and to communicate our messages to the media and wider public. All our events, whether in-person, hybrid or entirely online, are produced to a very high standard and often include high-profile speakers and audiences. Our Events Officers work with colleagues across the Institute to deliver our range of public events, roundtables, workshops and conferences.
As part of the events team, within the wider communications team and reporting to the Head of Events, you will:
Support the design and co-ordination of the Institute’s programme of public and private events, including panel discussions, conferences, receptions, workshops and roundtables.
Manage all logistics for timely, professional event organisation and delivery, including:
Acting as project manager for individual events, creating relevant checklists and timelines.
Liaising with IfG colleagues to agree dates and timings for events, helping to manage a busy and flexible diary.
Approaching external speakers for events as suggested by colleagues in the research team, and liaising with speakers and their offices as necessary.
Making all necessary catering, AV and room set-up arrangements.
Preparing briefing notes for speakers.
Greeting guests and speakers, assisting with attendee registration and attending events to assist with delivery on the day (including working outside core hours).
Working closely with partners and the Institute’s partnerships team to deliver sponsored events.
Manage all event marketing, including:
Creating and updating webpages for events.
Creating event campaigns and sending out all event correspondence using the Institute’s marketing software.
Creating guest lists and managing RSVPs using the Institute’s CRM database.
Help prepare for and deliver Institute events outside of London, including our party conference programme.
Share management of the busy events email inbox and deal with internal and external event enquiries.
For full details, including a person specification, please read our job application pack.
This role could suit people with a wide range of different experiences. If you are interested in applying but are not sure you have all the skills or experience we are looking for, please do so and give us the opportunity to consider you as a candidate.
The IfG is committed to supporting greater diversity and inclusion within our workforce, and to fostering an environment in which everyone feels welcome, supported and valued. We welcome applications from anyone who is interested in government and how to make it more effective, and particularly encourage applications from candidates who belong to groups currently underrepresented in the think tank sector. This includes but is not limited to Black, Asian and ethnically diverse candidates, disabled candidates, and candidates from low-income backgrounds.
Salary
The salary range for this role is £30,000 to £35,000 per annum (full-time equivalent), depending on skills and experience.
How to apply
To apply, please complete our online application form, which will ask you to complete three short written questions and to upload your CV. Further details on the application process can be found in the job application pack, and we recommend that all candidates read the pack before starting their application.
Closing date
The deadline for applications is Thursday 23 May at 11:00. No applications can be submitted after that deadline has passed.
Interviews
Shortlisted candidates will be invited to a first-round online interview. We expect these to take place in the first half of June. In-person second-round interviews will be held shortly afterwards. We are happy to reimburse travel expenses for candidates travelling to in-person interviews from outside London.